General Rules – Hall Management Centre

Rules for Hall of Residence

The Institute is essentially a residential one and unless otherwise exempted/permitted, every student shall be required to reside in, and be a boarder of a Hall of Residence, to which they are assigned. Following are the detailed rules governing residence requirements of students:

The mess of each Hall of Residence shall function as a single integrated unit and shall not, under any circumstances be sub-divided into any kind of groups or sub-groups.
No married accommodation shall be provided to any student of the undergraduate courses.
Family accommodation under Hall Management Centre may be provided to married MTech students (only defense-sponsored), and Research Scholars (Institute, QIP, Foreign nationals with Government Assistantship, CSIR individual, Sponsored, other individual fellowship), if available.
Under special circumstances, the Dean of Students’ Affairs may permit a student to reside with his Parent/Guardian in the Institute Campus or within a reasonable distance from the Institute. Such a student shall, however, be attached to a Hall of Residence and will be required to pay Hostel Overhead Charge, Hall budget, if any, and other charges applicable to him. However, this permission may be withdrawn at the discretion of the Institute, at any time considered appropriate without assigning any reason.
No student shall come into or give up the assigned accommodation in any Hall of residence without the prior permission of the Chairman, HMC.
A student shall reside in a room allotted to him/her and may shift to any other room only under the direction/permission of the Warden.
Students shall be required to make their rooms available whenever required for inspection, repairs, maintenance or disinfecting and shall vacate the rooms when leaving for the vacations/holidays.
A student who has been permitted to withdraw temporarily from any program must vacate the Hall of Residence, within 7 days from the date of withdrawal. Suitable accommodation may be re-allotted when the student rejoins the program.
Students shall be responsible for the proper care of the furniture; fan and other fittings in the rooms allotted to them and shall generally assist the Warden in ensuring proper use, care and security of those provided in the Halls for common use of all students.
Students will be responsible for the safe keeping of their own property. In the event of loss of any personal property of a student due to theft, fire or any other cause, the Institute shall accept no responsibility and shall not be liable for payment of any compensation.
Engaging personal attendants, keeping pets and use of appliances like electric heater, refrigerators, air-coolers, air-conditioners, etc. by a student in the Hall of Residence are prohibited.
Possession and use of narcotic substances is illegal. Consumption of alcohol or gambling or is strictly prohibited in the campus.
Smoking in public areas is prohibited and may attract disciplinary action against violators.
Ragging is illegal and punishable in strictest and most exemplary terms as per the ruling of the Supreme Court of India.
No student can keep any motorized vehicle in the campus. Exceptions are made for QIP students, sponsored students, persons with physical disability and defense personnel through specific prior permission from Dean (Students’ Affairs).
In the event of an illegal activity in the campus, the institute is obligated to permit the police and judiciary intervention.
In the event of students’ involvement in any activity outside the campus which is punishable by the law of the land, the institute shall in no way provide any support to them and will not be responsible either for any action.
All students must abide by the rules and regulations of the Hall of Residence as may be framed from time to time.

Conduct and Discipline

IIT Kharagpur believes in treating its students like young adults. In general most students find life orderly and congenial in the campus. While the students, as adult citizens of the country enjoy their rights, they also are expected to be aware of their responsibilities. The institute will not support any act that is illegal as construed by the law of the land. As adults, the students are expected to have a fair sense of which act is legal and what is illegal. They should conduct themselves both inside and outside the Institute in a manner that is befitting an institute of this stature. In addition to being mature and responsible in conduct, the students are expected to respect the rights of the other members of the IIT community. The Institute encourages an all-round development of students’ personality and their progressive and creative thinking. At the same time, in order that they effectively discharge civic responsibilities, the Institute sets its own terms of conduct that must be adhered to by the students. The Institute can take action, if these terms are violated, through different Senate Committees.

Students shall conduct themselves within and outside the precincts of the Institute in a manner befitting the students of an institution of national importance.

Students shall show due respect to the teachers of the Institute, the Wardens of the Halls of Residence, the Sports Officers of the Gymkhana and the Officers of the National Cadet Corps; proper courtesy and consideration should be extended to the employees of the Institute and of the Halls of Residence. They shall also pay due attention and courtesy to visitors.

Students are required to develop a friendly relationship with fellow students. In particular, they are expected to show kindness and consideration to the new students admitted to the Institute every year. Law bans ragging in any form to anybody – acts of ragging will be considered as gross indiscipline and will be severely dealt with.

The following acts of omission and/or commission shall constitute gross violation of the code of conduct and are liable to invoke disciplinary measures:

Ragging.
Furnishing false statement of any kind in the form of application for admission or for award of scholarship etc.
Displaying lack of courtesy and decorum; resorting to indecent behaviour anywhere within or outside the campus.
Wilfully damaging or stealthily removing any property/belongings of the Institute, Hall or fellow students.
Possession, consumption or distribution of alcoholic drinks or any kind of hallucinogenic drugs.
Adoption of unfair means in the examinations.
Organizing or participating in any group activity in company with others in or outside the campus without prior permission of the Dean of Students’ Affairs.
Mutilation or unauthorized possession of library books.
Resorting to noisy and unseemly behaviour, disturbing studies of fellow students.
Misuse of Internet/e-mail facilities or tempering/hacking with servers anywhere in the Halls of Residence/Departments etc.
Not intimating his/her absence to the Warden of the Hall before availing any leave.

Commensurate with the gravity of the offence, the punishment may be reprimand, fine, and expulsion from the Hall, debarment from an examination, rustication for a specified period or even outright expulsion from the Institute.

For an offence committed in

(a) a Hall of Residence,

(b) the Department or a classroom and

the Warden, the Head of the Department and the Dean of Students’ Affairs, respectively, shall have the authority to reprimand or impose fine or take any other suitable measure. All cases involving punishment other than reprimand shall be reported to the Chairman of the Standing Institute Disciplinary Committee.

All major acts of indiscipline, which may have serious repercussion on the general body of students, and/or which may warrant a uniform and more formalized nature of investigation, shall be handled by the Standing Institute Disciplinary Committee appointed by Senate.

Click here for Guidelines for Complaints and their Redressal Mechanism